Guidelines
LANGUAGE
The official language of the Congress is English. Simultaneous translation will not be provided.
LIABILITY AND INSURANCE
The Congress Secretariat and Organizers cannot accept liability for personal accidents or loss of or damage to private property of participants and accompanying people, either during or indirectly arising during the Material science and Nanostructure Engineering Conference (M& N 2025). Participants are advised to take out their own personal health and travel insurance for their trip.
VISAS
Please check with your local Embassy if you require a visa. Contact executive secretary for official acceptance letter which could ease you in getting visa.
SAFETY AND SECURITY
Follow the same rules of safety that you follow while travelling anywhere else with respect to using hotel safe deposit boxes and keeping travel documents safe.
• When in public places, keep them in your hotel or with you all the time when moving about.
• Always carry the hotel address with you when you leave the hotel.
• Do not leave bags/mobile phones unattended.
PERSONAL INSURANCE
We recommend that all participants take out personal travel and health insurance for the duration of their trip.
SPEAKER GUIDELINES:
- Please be informed that there may be slight changes in the program for any reason. So please be available in the meeting room from conference start time on day of your presentation.
- Each speaker will have 20-25 minutes for presentation. Please plan your talk for 17-19 minutes to allow for introduction and questions. In order to stay in track of time, please ensure that you start and end your presentation on the times indicated in the schedule.
- The working language of the conference is English.
- Presentation should be submitted in PDF or PPT Format. Be sure your visuals are clear and very legible.
- Submit your presentation slides 15 days before the conference and also bring a copy with you on flash drive or storage device to the event.
- Please check and make sure that your presentations are working properly before the session starts.
- The meeting room is equipped with digital projector, screen, laptop, slider with pointer, cordless mike, desktop mike, basic sound system.
- Taking the timelines and technical set up into consideration, using personal laptops are not recommended unless under unavoidable conditions.
- Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.
POSTER GUIDELINES:
- All posters will be allotted with a poster number in final program. Presenters must locate their assigned poster display, which will be numbered, and hang their poster 1 hour before the poster session starts. Pasting or Hanging materials will be provided.
- Poster Dimensions: The display area for each poster on the poster board is 1 m wide by 1 m high.
- All posters should be prepared in advance and brought to the conference by the presenters.
- On-site printing is NOT facilitated; it should be done in advance by the presenter.
- Presenters are asked to be available at their posters during the full poster session to discuss their posters with interested viewers.
- You need to collect your poster by end of the day; we dispose the posters left behind.
VIRTUAL PRESENTATION GUIDELINES:
- Virtual Presentation allows participants to present conveniently from their home or work without travelling.
- Registered participants will receive the meeting invite with personalized user ID for webinar access few days before the event.
- Please join the meeting 30 minutes early, to minimize last minute technical issues.
- Each speaker will have 20-25 minutes for presentation. Please plan your talk for 17-19 minutes to allow for introduction and Q&A session at the end of your talk. In order to stay in track of time, please ensure that you start and end your presentation on the times indicated in the program.
- If you are a presenter, be ready with your presentation slides open in your device when the meeting starts. You can share that document while sharing your screen.
- If you would like to send the recorded presentation instead of attending and presenting online, we recommend you to send the recorded files along with power point presentation before 10 days of event start date.
CERTIFICATION:
- All the attendees will be provided with delegate certificate signed by the organizing committee members. Name and affiliation on the certificates will be printed on certificates as per our records, for any changes or requests regarding the certification— please contact us before one month of the conference.
- Certificates will be provided during the session or after completion of the session, so please make sure to be present until the session ends.
- E-certificate will be sent through email in 2-3 working days after the completion of the conference.
- Co-authors not attending the conference will not receive the certificate.